Holding Deposit Template

Note: If we are not providing your tenancy agreement, you should also provide the tenant with a copy of the tenancy agreement you will be asking them to sign.

Dear ***

I am pleased to hear that you have completed your referencing application forms.

Details of the proposed let are as follows:
Rent: £***
Deposit: £***
Proposed Tenancy Start Date: ***
Initial Lease Term: *** months

To proceed with your application, you need to pay a 1 week holding deposit of £***.

Please make payment promptly to the account details given below:

Bank: ***
Sort code: ***
Account number: ***
Account name: ***

Please confirm when the transfer has been made, so that The Online Letting Agents can get your references underway as soon as possible.

Please note that any offer to rent the Property to you is subject to contract, receipt of satisfactory references and is at our discretion.

The Holding Deposit is not refundable if you:

  • provide false or misleading information;
  • fail a right to rent check;
  • withdraw from the property; or
  • fail to take all reasonable steps to enter into a tenancy agreement.

The Holding Deposit is refundable if:

  • I/We withdraw from the proposed agreement.

The Tenant Fees Ban 2019 stipulates that we must enter into a tenancy agreement within 14 days of you paying the holding deposit. We can agree to extend this timeframe, and I may contact you in due course to that effect.

Once everything has been completed satisfactorily, I will contact you to confirm that you’re happy for us to keep the holding deposit, which will be offset against the first month’s rent.

Kind regards


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